Summerhall Job Opportunity: Dissection Room Residences Project Administrator

Category:
Exciting opportunity to join the Summerhall team, administrating our unique artist residency programme.

Summerhall, the former Royal (Dick) School of Veterinary Studies in Edinburgh, is now a creative hub for the arts with studio and workshop spaces. Summerhall is dedicated to artists’ development and in line with this long-standing goal has teamed up with Puppet Animation Scotland and Articulation to offer a residency programme that is the first of its kind in Scotland.

 The Dissection Room programme is designed to inspire and challenge artists who are already pretty inspired and exciting. Made up of a series of extended, flexible residencies based at Summerhall, the Residencies focus on accelerating the creative development of carefully selected mid-career practitioners from the fields of visual theatre and physical performance, who display outstanding potential and commitment to high quality artistic work and practice.

We are looking for a bright, motivated and energetic person to join our team as the administrator for this project.

This is a part-time position.

 

Job Description 

Summerhall, the former Royal (Dick) School of Veterinary Studies in Edinburgh, is now a creative hub for the arts with studio and workshop spaces. Summerhall is dedicated to artists’ development and in line with this long-standing goal has teamed up with Puppet Animation Scotland and Articulation to offer a residency programme that is the first of its kind in Scotland.

The Dissection Room programme is designed to inspire and challenge artists who are already pretty inspired and exciting. Made up of a series of extended, flexible residencies based at Summerhall, the Residencies focus on accelerating the creative development of carefully selected mid-career practitioners from the fields of visual theatre and physical performance, who display outstanding potential and commitment to high quality artistic work and practice.

We are looking for a bright, motivated and energetic person to join our team as the administrator for this project. This is a part-time position.

Job Title: Project Administrator (Part-time)

Purpose: To assist the project manager with administrating and co-ordinating the Dissection Room Residencies

Hours of work: 28 hours per month

Salary: £8 p/h

Duration: Till end June 2014

Responsible to:  Project Manager

Notice period: 1 month

Key tasks:
1.To effectively and efficiently assist the project manager with administrative tasks relating to the residency programme and affiliated activities and events. These would include responding to email and phone queries, preparation and distribution of schedules and other project information to other operational staff to ensure the smooth running of the programme and other related events.

 

  1. To ensure that the technical, operations and finance departments receive all the relevant and necessary information relating to the residency programme.

 

  1. To assist the manager with the marketing and co-ordination of projects including liaising with artists, participants, project partners and internal staff.

 

  1. To deal with incoming enquiries and act as a point of contact for the artists, participants and project partners, distributing messages and information across the organisation as required.

 

  1. To maintain and update forms, records, filing systems and computer files.

 

  1. To attend and oversee selected performances/events and collect feedback from audiences and participants.

 

  1. To undertake any other duties as required that are commensurate with the general level of responsibility of this post.

 

 

Required Knowledge and Experience

 

Criteria Essential Desirable
Educational Qualifications Very good ability in English and Maths University qualifications in related subject area
Job related experience and skills – Experience of working in an office environment- Excellent administrative skills- Excellent literacy and numeracy skills- Excellent organisational and administrative skills – including note-taking and filing-Excellent IT skills including all aspects Microsoft Office ( Word, Spreadsheets, Outlook, PowerPoint)- Excellent interpersonal skills- Excellent communication skills – written, verbal and interpersonal- Excellent understanding of working with digitalmedia, websites and social networking tools in a professional context – Previous arts related work experience- Experience of working in an education or arts setting- Experience of updating or maintaining social media and website content at a professional level.- Experience of design/publishing software e.g. Publisher, Photoshop
Personal Skills – A strong personal interest in the arts and education and commitment to helping others participate in the arts.- Well organised, methodical and accurate- Friendly and approachable- Enthusiastic and prepared to take a hands on approach- Ability to work well on own initiative and as part of a team- Good time management skills and ability to work to tight deadlines- Ability to manage stress- Ability to work with diplomacy and maintain confidentiality
Others – Understanding and commitment to equal opportunities- Sensitivity to issues concerning working with schools, children, young people and those with disabilities and other vulnerable persons- Flexibility – some evening, weekend, and school holiday work required- Willing to undergo training and personal development – Disclosure Scotland registered

 

Key terms and conditions:

 

The salary for this post will be agreed with the chosen candidate subject to their experience but is likely to be in the region of GBP 4000 ( 16,640 pro rata). The weekly working hours may be extended depending on development of projects over the year, and terms for this work will be discussed in advance.

 

The post is initially offered as a part time role (7 hours per week, excluding lunch breaks). Normal working days are Tuesdays, however the day of the week is open for discussion. The job will involve occasional additional hours, or out of hours working to accommodate the needs of the role.

The job will be subject to a 2 month probationary period.

Full terms and conditions will be made available on offer of appointment.

How to apply:

Please submit:

  • a CV including three referees and their contact details
  • a cover letter which should specify how you meet all the requirements stated, include what you can contribute to the organisation and what you hope to learn from this experience
  • equalities monitoring form downloadable here – Equalities Monitoring

Please send your completed application to programme@summerhall.co.uk. Please title your email submission – Project Administrator application. If you wish to mail in your application, please address it to:

Anu Selva-Thomson

Summerhall

1 Summerhall

EH9 1PL

Edinburgh

 

Deadline

Submission of application: 12 December 2013 at 5pm

Please be available for interviews on 16 December 2013 and for starting on the week of 13 January 2014